When Policy Isn’t Enough: How mobility leaders enable decisions at the intersection of risk, culture and people — and claim their role inside the business. When Policy Stops, Judgement Begins.

Danae Bentley, Lead Global Mobility – Newmont

In complex organisations, policy alone rarely resolves the decisions that matter most. This Masterclass explores how mobility leaders enable defensible business decisions under pressure and how governance, escalation and judgement define mobility’s true role inside the organisation.

Building High-Reliability Global Workforce Systems: What Aviation Teaches Us About Designing Mobility and International Hiring Systems That Perform Under Pressure

Eleni Sarris, Director - Eleni Etc

Learn how to design mobility and hiring models that perform under pressure. Drawing on aviation principles, this session explores how to strengthen ownership, reduce risk and deliver a consistent, high-quality experience across global hiring and mobility.

When the Business Shifts: A Working Framework for Recalibrating Mobility in Real Time

Jenny Buxey, Formerly Lead Global Mobility - South32

As mobility functions are pushed to scale, standardise and demonstrate value, many organisations are rethinking how they operate — including the role of shared services and delivery capability in locations such as India.

This session moves beyond the traditional cost narrative to examine what it truly takes to redesign a mobility function for the future. Drawing on Capgemini’s APAC experience, we will explore how organisations are approaching structural change — including what work can be centralised, what should remain close to the business, and how to balance efficiency with employee experience, risk and stakeholder expectations. Delivered as a facilitated lab with roundtable elements, participants will reflect on their current model, share peer insight, and explore practical approaches to building a mobility function that is both scalable and fit for purpose.

From Cost Centre to Strategic Partner: Building Commercial Credibility Across Workforce Mobility

Shehan Thambimuttu, Director Corporate Procurement - Amplifon

In a tightening economic environment, HR, Mobility and Talent Acquisition leaders are increasingly required to demonstrate commercial discipline, governance clarity and enterprise value.

In this applied Lab, Shehan Thambimuttu (Commercial Director of Procurement, Amplifon) will explore how workforce mobility and deployment are experienced and evaluated from a procurement perspective within global organisations — and where functions may be unintentionally weakening their commercial credibility. Through facilitated discussion, delegates will identify practical ways to strengthen alignment with procurement, better articulate value, and position workforce mobility as a credible, strategic partner within the enterprise.

Beyond Cost: Designing a Mobility Function That Scales

Claire Springthorpe, Director International Mobility, APAC & Middle East Regional Lead – Capgemini

Learn how to confidently manage Australian working rights with fewer headaches and more clarity. This hands-on masterclass helps you pinpoint compliance gaps, streamline manual processes, and unlock automation to reduce admin, mitigate risk, and deliver immediate cost savings. A must-attend for anyone navigating visa compliance in fast-moving talent environments.

One Candidate, One Story: Designing a Joined-Up Global Talent Experience

Nicola Spencer Head of Global Mobility, People & Culture – Fonterra Co-Operative Group Limited
Bridget Romanes, Principal – Mobile Relocation NZ

As organisations compete for international talent, misalignment between recruitment and mobility can quickly erode candidate trust. This session explores how to create a seamless, joined-up experience -  aligning messaging, timelines and relocation support so candidates and hiring leaders hear one consistent story. The session will provide practical tools to help organisations simplify complexity, set realistic expectations, and “wrap” compliance within a human, candidate-centred experience. Participants will leave with clear, usable frameworks to strengthen collaboration between recruitment and mobility, improve candidate communication, and deliver a more cohesive global hiring journey.

Making the hard calls in mobility

Cheryl Yap, Senior Account Manager – Crown World Mobility

Mobility programmes don’t fail due to a lack of ideas – they fail due to a lack of clear choices. This masterclass challenges senior leaders to make decisive calls on where to invest, what to stop, and how to enable flexibility without compromising control – leaving with decisions they can confidently defend internally.

Governance Framework for Global Mobility

Rebecca Spoor, Head of Sales & Partnerships, Roam Migration Law

Most mobility programmes know what they do. Fewer are clear on who decides, who escalates, and who owns it when something goes wrong.

This session starts with a live quiz; six real-world scenarios, each one a moment where a mobility programme either held or failed. Participants work through them individually before we debrief as a group, using the gaps between answers as the starting point for honest peer discussion.

The framework we explore has four components: decision-making structure, roles and responsibilities, escalation pathways, and reporting that actually drives action. But the session isn't about the framework; it's about what happens when those components are missing or unclear, and what it looks like to build them in a way that sticks.

Key questions we'll sit with: — Who actually approves mobility decisions in your organisation — and what happens when that's not written down? — When compliance risk is flagged, where does it go? Does it go anywhere? — How does what you learn from individual cases change how you design the programme?

Participants leave with a one-page governance framework they can adapt immediately, and at least one insight from a peer that no policy document would have surfaced.

Embedding Immigration Compliance into Mobility Design

Jackson Taylor, Managing Partner – Roam Migration Law

This interactive session shifts the focus from managing compliance to designing for it. Participants will explore how upstream decisions — across hiring, policy design and workforce planning — shape compliance outcomes downstream, and where programmes may be unintentionally creating risk or friction. Using practical examples and structured discussion, participants will work with a “compliance by design” framework to identify where immigration considerations can be embedded earlier in mobility decision-making — reducing rework, improving alignment and strengthening outcomes.

Flexibility Without Losing Control

Jon Johnson, Director – Crown Australia

This lab session will be hands on, supporting you to understand how flexible policy design can work for both business and assignee. You will leave with a framework that allows you to understand the impact of your company culture on flex design, how Reward approaches can be integrated, real pit-falls and much more.

Payroll in Practice: Where Mobility Programmes Get Caught Out

Kathy Saveski, Partner Tax – Deloitte

A practical exploration of how payroll operates across short-term assignments, commuter arrangements and employees paid in one jurisdiction while working in another. The session could also examine how assignment allowances, bonuses, tax equalisation and equity awards flow through payroll reporting, and where misalignment between mobility, payroll and finance teams can create unintended compliance exposure.

When There Isn’t a Clear Answer: Navigating Immigration Decisions in Practice

Lisa Takis, TEMi QLD Community Lead and Immigration Specialist – Visa Executive
Kelly Abrahams and Christina Lien, Immigration Lawyers – Visa Executive

Immigration decisions are rarely clear-cut. This session explores how organisations navigate real-world complexity, where business needs, timelines and compliance requirements intersect. Through practical scenarios and structured discussion, participants will strengthen their approach to managing trade-offs, advising stakeholders and making confident decisions under pressure.

Payroll Reporting: The New Compliance Landscape for Mobility Programmes

Namrata Acharrie, Director – Deloitte
Sarah Vun, Partner Tax and Legal - Deloitte

With the shift toward Payday Super, expanded Single Touch Payroll reporting and increasing ATO data visibility, payroll obligations are becoming more immediate and transparent. For mobility programmes this raises questions around assignment cost modelling, superannuation treatment of allowances and bonuses, PAYG withholding adjustments and coordination across multiple payroll entities.

Turning Mobility Data into Better Decisions

Thomas Coombs, Solutions Consultant APAC – Equus Software
Emily Stewart, Solutions Consulting Director – Equus Software

Mobility decisions are often made with incomplete visibility.

This interactive, hands-on session explores how data and technology support more confident, evidence-based decision-making across mobility programmes. Working through practical scenarios, participants will see how improved visibility, modelling and real-time insights can strengthen governance, support stakeholder conversations and improve programme outcomes. The session will also highlight how emerging tools build on these foundations, reinforcing the importance of strong data and clear decision frameworks.

The session will also highlight how emerging tools — including AI — build on these foundations, reinforcing the importance of strong data and clear decision frameworks.